Job Listings

Executive Administrative Assistant

PA Flax Project seeks an exceptionally organized, efficient, and personable Executive Administrative Assistant to support our CEO and grow with our company. The role focuses on day-to-day administrative tasks, as well as managing accounts payable, accounts receivable, and financial record keeping. We are a small team, and we value our warm, friendly, and collaborative work environment.

The environment is fast paced, ever-changing, and encourages us to challenge ourselves. As a cooperative company focused on sustainable fiber flax, we attract team members with interests ranging from agriculture, farming, fiber arts, community education, sustainable economics, and business practices.

We are eager to welcome a new administrative assistant to our team!

    • Part time (20 hrs/week) - In person required, with some flexibility

    • $25,000/year

    • Paid time off available after 90 days of employment

    • Schedule all of the CEO's meetings and applicable prep time. Also schedule full company meetings and attendance at conferences

    • Keep accurate notes of all full company meetings

    • Schedule and book any travel for team members

    • Keep accurate records of travel expenses, including documenting any receipts that need to be submitted for reimbursement

    • Redirect the incoming calls to the company phone to the appropriate team member

    • Screen, redirect, and/or reply to emails in the general PAFP inbox

    • Organize PAFP's general Google Drive

    • Manage accounts payable and receivable

    • Manage and balance PAFP's petty cash

    • Research and collect information to support a variety of company activities

    • Keep inventory of and replenish all office supplies, as needed

    • Schedule building office maintenance visits, as needed

    • Proofread company correspondence, marketing collateral, and documents

    • Manage paperwork associated with new hires and contractors

    • Good with numbers

    • Articulate writer and speaker

    • Proficient with Google Workspace and Excel

    • Familiar with or ready to learn about project management CMSes (Notion, etc) and CRMs (Hubspot, etc)

    • Able to troubleshoot basic IT issues

    • Comfortable in a supporting role

    • Transitions efficiently between a wide variety of tasks

To apply, please send a cover letter & CV with three references by May 22nd to Heidi Barr at: heidi@paflaxproject.com